Digital Signature Certificate
A Digital Signature Certificate (DSC) is a secure digital key that is issued by certifying authorities which is an electronic form of a signature that can be used to authenticate the identity of the sender of a message or the signer of a document, and also ensure that the original content of the message or document that has been sent is unchanged.
Digital Signature Certificate (DSC) contains information about the user’s name, pin code, country, email address, date of issuance of certificates and name of certifying authority.
You can use Digital Signature Certificate (DSC) for e-tendering, e procurement, MCA (for registrar of companies e-filing), Income Tax (for e-filing income tax returns) and also in many other applications.
As per Section 18 of The Information Technology Act, 2000 provides the required legal sanctity to the digital signatures based on asymmetric cryptosystems. The digital signatures are now accepted at par with handwritten signatures and the electronic documents that have been digitally signed are treated at par with paper documents.
BENEFITS OF DIGITAL SIGNATURE
When conducting business online, a DSC helps in authenticating the personal information of the individual holder.
The DSC’s enhanced security features avoid unauthorised access to your documents and records. No one can forge your signature, tamper with the records, or change the contents of your paper. Your DSC verifies and authenticates the signature.
Reduced cost and time:
Digital signatures ensure a smoother workflow in an organization by limiting the time and cost spent on signing documents and contracts. Documents can be signed by the required persons in a click of a button. This is especially useful when the signer is located in a different area and there is no dependency for him/her to be physically present.
Digitally signed documents cannot be changed or modified after they have been signed, making the records safe and stable. These certificates are often required by government entities in order to cross-check and validate business transactions.
Types of Digital Signature Certificate
Class 3 DSC:
The Class 3 DSC is now mandated to be used for all types of transactions in India. It is issued to individuals and organisations that want to participate in bidding for government tenders or online tenders and auctions.
DSC issued to Individuals, Organization, Government, Foreign Organization and Foreign Individual for Income Tax, Ministry of Corporate Affairs, GST filings, ICEGATE, IREPS(Indian Railway), Trademark, E-Tender, Foreign Trade (IET DGFT) and other purpose.
Note: The Class 2 DSC has been discontinued as of 1 January 2021. For all purposes including income tax, PF, GST, RoC filings, tenders, and so on, the guidelines state that the Class 3 DSC should be used and the Class 1 DSC will no longer be accepted.
Documents Required applying Digital Signature
- ID proof: passport/driving license or any photo identity issued by the govt/PAN card
- Address proof: Aadhaar card/voter ID/driving license/registration certificate
Indian Organisations :
- Organizational PAN
- Partnership deed, Certificate of Incorporation if applicable
- List of authorised signatories which could be the list of directors, board resolution, etc.
- Authorised signatory ID proof
- GST certificate
For Indian companies, the documents may differ depending upon the type of entity like partnership, proprietorship, sole ownership, LLP, etc.
Foreign individuals and organisations:
- Attested copy of applicant’s passport
- Attested copy of visa, if the applicant is out of their native country
- Attested copy of resident permit certificate, if the applicant is in India
- Attested copy of any govt-issued address proof
Steps for applying Digital Signature Certificate
1. Steps for processing DSC
A. On receipt of the Documents & Information, DSC Application shall be processed from our Operations Department
B. After the application has been processed, there will be an OTP verification to the mobile number of the applicant.
C. Once the OTP verification is successful, Applicant will receive 2 emails;
One e mail will contain the basic details of the applicant and a link for recording a video (Video verification).
Another E mail will contain the link for verifying the E mail (Email Verification)
D. Email Verification – An email will be sent to the applicants for verification of their e mail, on clicking on the link, it will show as “The e mail has been verified”
E. Video Verification – Applicant can record a video using either the link received in email or with the Capricorn Customer Application available on Google play store and Apple app store.
On opening the link / or logging on the app, applicant record their video , by clicking the record button. The duration of the video shall be 30 seconds and it will be auto complete in the time. While recording the video, Applicant need to read out the statement displayed on the screen.
( I ………… (name)………..……. Have applied for Digital signature certificate with Capricorn CA, My video code is ….) and also show the originals of the PAN Card and Address proof given in the video.
If the video is not recorded properly or the timer runs out, applicant can rerecord again.
F. On successful completion of e mail and video verification, the application will be approved
G. Our experts will download the Digital Signature in the DSC Token and courier to your location.
Getting a digital signature certificate online in India is a complicated process, but with our assistance, Digital Signature (DSC) can be completed in simple steps.!
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